Post-Award

Guidance on Accounts Receivables to ensure the proper monitoring and timely collection of sponsored projects. A payment owed to Rutgers University from an external sponsor in support of a sponsored project activity is considered an Accounts Receivable (A/R). Research Financial Services (RFS) is responsible for monitoring A/R on sponsored projects to facilitate timely and accurate payments by sponsors and resolving payment issues.

Learn more about Accounts Receivables Management on Sponsored Projects*

Awards are the official documents received from the Sponsor Agency, which will include the final approved budget, the period of performance, and the terms and conditions of receiving the award. 

Awards can come in the form of a Grant, Contract, MOU, MOA, Cooperative Agreement, Research Agreement, or Subcontract. It is the responsibility of Research and Sponsored Programs to review the terms and conditions of an award document and negotiate a resolution to any terms that would create a compromising or undesirable situation for the investigator or the institution.

Learn about Award Processing (Official Awards, Establishing an Award, and the Award Setup Process)

Learn about Subaward Processing

Effort Compensation Certification & Reporting (ECCRT), in accordance with 2 CFR Part 200 is the University’s internal control for providing assurance to sponsors that:

1. Remuneration charged to sponsored programs are justifiable, reasonable, and allocable to the respective sponsored projects, in relation to the work performed
2. Faculty and staff have met their commitments to sponsored projects including cost-sharing

Learn about Effort Compensation Certification and Reporting (ECCRT), including available training and resources.

Transfers of costs between cost centers or research projects are commonly used to correct the financial records (such as transfers of costs between projects when costs were initially charged to the wrong project and the University’s control system found the error) and for other valid reasons.

Learn about Effort Reporting, Financial Reporting and Invoicing

Overview of Academic Appointments on Sponsored Programs
This session will outline major funding agency policies and university policies and procedures that govern the appointment of academic personnel to sponsored programs. Topics discussed will include salary caps, summer compensation, effort management and certification, sabbaticals, conflicts of interest, and other ancillary requirements such as tuition remission, health insurance, visas, and SEVIS fees.

Cost Principles for Sponsored Programs
This session will provide a broad overview of the primary policy and regulatory documents that govern sponsored programs. Participants will engage in activities that will assist them in researching, interpreting and applying applicable principles to their sponsored awards.

Financial Management of Sponsored Programs I: Award Acceptance and Establishment (FIN1)
This session will provide an overview of policies, procedures and processes related to the acceptance and establishment of a sponsored program and other related fund sources.

Topics include a review of the various award mechanisms used by sponsors, what are the essential elements required to establish a fund source, types of fund sources, how fund sources and budgets are established and managed, and various resources and tools available to monitor your sponsored program.

Financial Management of Sponsored Programs II: Project Management (FIN2)
This session will provide an overview of policies, procedures and processes related to the day to day administration of a sponsored program from award establishment to closeout.

Topics include a review of post-award actions requiring prior agency approval, guidelines for processing, managing and compliance issues for expenditures, effort reporting, overall financial monitoring and reconciliation responsibilities and how to effectively prepare for an award’s closeout.

Financial Management of Sponsored Programs III: Project Reporting, Closeouts and Audits (FIN3)
This session will provide an overview of policies, procedures and processes related to the reporting, closeout and audits of a sponsored program

Topics include a review of reporting requirements, how invoicing and accounts receivables impacts you, action to take when an award expires, a review of the steps and the completion of various documents involved in a closeout, audit topics and record retention requirements.

Learn about Subaward Preparation

Learn about Subaward Processing

Overview of Academic Appointments on Sponsored Programs
This session will outline major funding agency policies and university policies and procedures that govern the appointment of academic personnel to sponsored programs. Topics discussed will include salary caps, summer compensation, effort management and certification, sabbaticals, conflicts of interest, and other ancillary requirements such as tuition remission, health insurance, visas, and SEVIS fees.

Cost Principles for Sponsored Programs
This session will provide a broad overview of the primary policy and regulatory documents that govern sponsored programs. Participants will engage in activities that will assist them in researching, interpreting and applying applicable principles to their sponsored awards.

Financial Management of Sponsored Programs I: Award Acceptance and Establishment (FIN1)
This session will provide an overview of policies, procedures and processes related to the acceptance and establishment of a sponsored program and other related fund sources.

Topics include a review of the various award mechanisms used by sponsors, what are the essential elements required to establish a fund source, types of fund sources, how fund sources and budgets are established and managed, and various resources and tools available to monitor your sponsored program.

Financial Management of Sponsored Programs II: Project Management (FIN2)
This session will provide an overview of policies, procedures and processes related to the day to day administration of a sponsored program from award establishment to closeout.

Topics include a review of post-award actions requiring prior agency approval, guidelines for processing, managing and compliance issues for expenditures, effort reporting, overall financial monitoring and reconciliation responsibilities and how to effectively prepare for an award’s closeout.

Financial Management of Sponsored Programs III: Project Reporting, Closeouts and Audits (FIN3)
This session will provide an overview of policies, procedures and processes related to the reporting, closeout and audits of a sponsored program

Topics include a review of reporting requirements, how invoicing and accounts receivables impacts you, action to take when an award expires, a review of the steps and the completion of various documents involved in a closeout, audit topics and record retention requirements.

Overview of Academic Appointments on Sponsored Programs
This session will outline major funding agency policies and university policies and procedures that govern the appointment of academic personnel to sponsored programs. Topics discussed will include salary caps, summer compensation, effort management and certification, sabbaticals, conflicts of interest, and other ancillary requirements such as tuition remission, health insurance, visas, and SEVIS fees.

Cost Principles for Sponsored Programs
This session will provide a broad overview of the primary policy and regulatory documents that govern sponsored programs. Participants will engage in activities that will assist them in researching, interpreting and applying applicable principles to their sponsored awards.

Financial Management of Sponsored Programs I: Award Acceptance and Establishment (FIN1)
This session will provide an overview of policies, procedures and processes related to the acceptance and establishment of a sponsored program and other related fund sources.

Topics include a review of the various award mechanisms used by sponsors, what are the essential elements required to establish a fund source, types of fund sources, how fund sources and budgets are established and managed, and various resources and tools available to monitor your sponsored program.

Financial Management of Sponsored Programs II: Project Management (FIN2)
This session will provide an overview of policies, procedures and processes related to the day to day administration of a sponsored program from award establishment to closeout.

Topics include a review of post-award actions requiring prior agency approval, guidelines for processing, managing and compliance issues for expenditures, effort reporting, overall financial monitoring and reconciliation responsibilities and how to effectively prepare for an award’s closeout.

Financial Management of Sponsored Programs III: Project Reporting, Closeouts and Audits (FIN3)
This session will provide an overview of policies, procedures and processes related to the reporting, closeout and audits of a sponsored program

Topics include a review of reporting requirements, how invoicing and accounts receivables impacts you, action to take when an award expires, a review of the steps and the completion of various documents involved in a closeout, audit topics and record retention requirements.

Courses are available for certifiers/designees, effort coordinators, and viewers. For course details, visit ECRT Training.

For Certifiers/Designees: Effort Reporting Policy & Process and ECRT System Tutorial (Online Course Only)
This course is designed for all principal investigators (or designees) who receive sponsored program support, which require effort certification. It will familiarize them with federal regulations and Rutgers University policies and procedures that govern effort reporting and certification, and provide an overview of the ECRT system.

For Effort Coordinators: Effort Reporting Policy & Process and ECRT System Training
This two-part course is mandatory for all effort coordinators (primary and backup). It will familiarize effort coordinators with federal regulations and Rutgers University policies and procedures that govern effort reporting and certification. It will also introduce effort coordinators to the ECRT system and will provide step-by-step instructions on using the system.

For Viewers: Effort Reporting Policy & Process and ECRT System Training
This course is mandatory for all viewers. It will familiarize viewers with federal regulations and Rutgers University policies and procedures that govern effort reporting and certification, and provide an overview of the ECRT system.

Training Courses

Brown Bag Briefings

Listservs

Research Administrators Information Network

Overview of Academic Appointments on Sponsored Programs
This session will outline major funding agency policies and university policies and procedures that govern the appointment of academic personnel to sponsored programs. Topics discussed will include salary caps, summer compensation, effort management and certification, sabbaticals, conflicts of interest, and other ancillary requirements such as tuition remission, health insurance, visas, and SEVIS fees.

Cost Principles for Sponsored Programs
This session will provide a broad overview of the primary policy and regulatory documents that govern sponsored programs. Participants will engage in activities that will assist them in researching, interpreting and applying applicable principles to their sponsored awards.

Financial Management of Sponsored Programs I: Award Acceptance and Establishment (FIN1)
This session will provide an overview of policies, procedures and processes related to the acceptance and establishment of a sponsored program and other related fund sources.

Topics include a review of the various award mechanisms used by sponsors, what are the essential elements required to establish a fund source, types of fund sources, how fund sources and budgets are established and managed, and various resources and tools available to monitor your sponsored program.

Financial Management of Sponsored Programs II: Project Management (FIN2)
This session will provide an overview of policies, procedures and processes related to the day to day administration of a sponsored program from award establishment to closeout.

Topics include a review of post-award actions requiring prior agency approval, guidelines for processing, managing and compliance issues for expenditures, effort reporting, overall financial monitoring and reconciliation responsibilities and how to effectively prepare for an award’s closeout.

Financial Management of Sponsored Programs III: Project Reporting, Closeouts and Audits (FIN3)
This session will provide an overview of policies, procedures and processes related to the reporting, closeout and audits of a sponsored program

Topics include a review of reporting requirements, how invoicing and accounts receivables impacts you, action to take when an award expires, a review of the steps and the completion of various documents involved in a closeout, audit topics and record retention requirements.

Open | Research Administration Handbook

Open | Post-Award Resource Library