Research Administration Handbook

This policy provides guidance to ensure the proper monitoring and timely collection of sponsored projects Accounts Receivable.

Open Accounts Receivable Management

This policy provides guidance on the accurate and timely application of sponsored award related cash.

Open Cash Application

Write-offs are necessary to realign current assets on the university's balance sheet. These actions give a better picture of the university's fiscal health.

Open Grant Accounts Receivable Write-Off

This policy provides guidance on the appropriate response to pending audit actions.

Open Audits

This policy provides guidance to the University on maintaining appropriate sponsored program records.

Open Record Retention

This policy provides guidelines for defining allowable costs on sponsored projects funded by the Federal government and other sponsors.

Open Allowable Costs

This policy provides guidance to Principal Investigators and department personnel on the compliant management and tracking of sponsored equipment above and beyond the Rutgers Property Management requirements.

Open Capital Equipment Management

This policy provides guidance on the inclusion of appropriate Facilities and Administrative costs in sponsored program budgets and post-award monitoring of F&A expenses.

Open F&A Costs

The policy provides an explanation of Rutgers University Fringe Benefit Rates and their application to sponsored projects.

Open Fringe Benefits

This policy establishes the requirements for Rutgers University to comply with requirements of the Human Subject Protection Program, University Human Resource policies and practices, the Internal Revenue Service, and University purchasing, and payment policies related to human subject payments.

Open Human Subject Compensation

This policy provides guidelines for the prevention, communication, and resolution of unauthorized overspending on sponsored projects.

Open Overspending

Participant support costs are those direct costs paid to (or on behalf of) participants or trainees (not employees) for participation in meetings, conferences, symposia, workshops, and/or other training projects when there is a category for participant support costs in the award.

Open Participant Support

This policy provides guidance on the post-award monitoring of salaries that exceed sponsor specific salary caps.

Open Salary Cap

This policy provides guidance on the types of salary expenses that may be charged to sponsored programs.

Open Salary Compensation

This policy provides guidance to Principal Investigators and staff for travel associated with sponsored programs and to establish guidelines and procedures for compliance with Federal regulations and sponsor requirements.

Open Travel Costs

This policy provides guidance on the proper identification, tracking and reporting of program income on sponsored awards.

Open Program Income on Sponsored Programs

This policy provides guidance to Principal Investigators, department personnel, and Research and Sponsored Programs on Research Financial Services’ role in ensuring the University adheres to subrecipient monitoring requirements.

Open Subrecipient Monitoring

This policy establishes requirements for the use and management of advance accounts in compliance with Federal regulations and sponsor policies.

Open Advance Accounts

This policy provides guidance on the accurate and timely completion of clinical trial invoices, revenue recognition and/or confirmation of completion of milestones or other activities in compliance with federal regulations and other sponsors requirements.

Open Clinical Trials Management

This policy provides guidance for all sponsored program closeouts in compliance with federal regulations and other sponsors requirements.

Open Financial Closeouts

This policy provides guidance to the Rutgers community on the establishment of sponsored programs in Oracle Fusion Cloud.

Open Oracle Setup

This policy provides guidelines to support the compliant and efficient transfer (relinquishment) of sponsored awards.

Open PI Departure / Relinquishment

This policy provides guidance on the disposition of residual funds on sponsored projects after the satisfactory completion of the project.

Open Residual Balances

This policy provides guidance with the establishment of requirements, in alignment with Federal cost principles, for processing cost transfers of direct costs to or from sponsored projects.

Open Cost Transfers on Sponsored Programs

This policy outlines expectations for the re-budget of a sponsored award and provide guidance on how to request a re-budget/reallocation prior approval from sponsor.

Open Request a Re-budget/reallocation of a Sponsored Award