IRB Fees

Fees for Human Subject IRB Review

Researchers who would like the Rutgers IRB to review their study will be charged an IRB review fee in any of the following situations:

  • PI is unaffiliated with Rutgers (those investigators who are not Rutgers-paid faculty, staff, or residents, students, and fellows)
  • Externally Funded Studies (e.g., Corporate, Industry, Professional Organization)

These IRB fees should be included in contract negotiations, including initial review, whether the study contract is finalized or not. It should be a line item in the budget of the formal contract as an upfront and non-refundable item.

If these situations are applicable, then a Rutgers IRB Review fee will be invoiced in eIRB to the Rutgers PI. Please see the IRB fee schedule below. If you have any questions regarding the fees, please contact the IRB Office at irboffice@research.rutgers.edu.

Community Engaged Partnership

If there is an identified community engaged partner and there is no external sponsorship, the community researchers have the option to pair up with a Rutgers PI for a submission in eIRB. IRB fees are not charged for studies led by non-profit organizations or community based non-profit organizations.

Accordion Content

  • Please note: Fees are invoiced when the research study is approved.

    Rutgers IRB Review Category

    Fees (last update, 10/16/20)

    Full Board Review

    $2,500

    Expedited Review

    $750

    Exempt Status

    $250

    Non‐Human Subjects Determination

    $50

    Continuing Reviews

     

         Full Board Review

    $750

         Expedited Review

    $250

    Modifications | Amendments

     

         Full Board Review

    $500

         Expedited Review

    No charge

    Reportable Events

     

         Unanticipated Problem Report

    No charge

         Protocol Deviation | Violation

    No charge

    Final Study Report | Study Closures

    No charge

  • An IRB review fee will be applicable in any of the following situations:

    • When a Rutgers PI requests Rutgers IRB to serve as the IRB of Record on a funded research study for an external site or institution engaged in human subject research applicable to the NIH Single IRB mandate and/or applicable to the Revised Common Rule (under Cooperative Research).
    • When a Rutgers PI requests an external site or institution to serve as the IRB of Record for collaborative research on a funded research study.

    If these situations are applicable, then an IRB Review fee will be invoiced in eIRB to the Rutgers PI. Please see the Single IRB fee schedule below. If you have any questions regarding collaborative research, please contact the Rutgers Reliance Administrator.

    Single IRB Fees (Funded Studies)  

         Initial Review for Rutgers Site & Protocol

    No charge

          Administrative Review

    $750 (External IRB Fee)

         Initial Review for External Site

    $2000 (per external site engaged in human subject research)

    Continuing Reviews

     

         Continuing Review for Rutgers Site

    No charge

          Administrative Review

    $250 (Local IRB Fee)

         Continuing Review for External Site

    $1000 (per external site engaged in human subject research)

    Modifications | Amendments

     

         Modification to add an External Site

    $2000 (per external site engaged in human subjects research)

    Site Visit

     

         Site Visit

    $1000 (per site visit)

  • An IRB review fee will be applicable in any of the following situations:

    • When a Rutgers PI requests a review from a commercial IRB such as WCG IRB, Advarra, BRANY and has a project that is industry sponsored.

     

    Rutgers Industry Sponsored Fees (Funded Studies)

          Initial Administrative Review

    $750 (External IRB Fee)

    Continuing Reviews

     

          Continuing Administrative Review

    $250 (Local IRB Fee)

    Please refer to the section below for WCG IRB | Advarra | BRANY IRB fee schedule.

  • What does the IRB Fee cover?

    IRB fees for human subject research cover the real cost associated with protocol review by the IRB and oversight of the research study.

    When will the PI be charged? 

    Individual investigators will be charged after IRB review is completed and the approval is provided.

    What happens if the contract is not approved?

    If the IRB review has already taken place, the investigator or the institute will still be charged.

    How are investigators expected to cover the extra costs of these charges?

    Investigators should list the expense for IRB review as a budget line item as part of the startup costs.

    What are IRB fees and how do they affect industry sponsors?

    Most industry sponsors are aware of IRB fees and have included funds for initial review, continuing reviews and modifications. The IRB may charge fees for serving as the single IRB of Record (sIRB) for federally funded, multi-site studies for any grant proposals submitted to the NIH after January 2018.

    Where can I obtain the budget template?

    The Rutgers budget template is available in the provided link: Budget Templates | Rutgers Research or by contacting Research and Sponsored Programs at (848) 932-0150.

    Are there any exemptions to these charges?

    In general, there are no cases in which waivers for the charge may be granted. However, if an investigator believes there are special circumstances, they may request a waiver in writing. Approvals for waivers will be rare and will be approved by the Director of the HRPP in consultation, as needed, with the Associate Vice President for Research.

    Is RU unusual in charging for IRB review? Are the charges at RU in line with other institutions?

    No, most academic medical centers throughout the country charge for IRB review.  The charges are similar to many academic institutions, lower than many others, and lower than external IRBs. The current rates were set in 2020 and have not been increased since.

    How were the charges determined?

    The rates were determined based on cost according to University procedures and were reviewed and approved by the RU Budget Office. The charge for affiliated institutes is higher because an indirect cost charge is added to these as mandated by the Budget Office, in accordance with University policy.

    Are IRB Fees included in the Facilities & Administrative (F&A) Rates?

    F&A costs, sometimes referred to as “indirect costs” or “burden costs,” are federally defined as the costs "incurred for common or joint objectives [that] therefore cannot be identified readily and specifically with a particular sponsored project, an instructional activity, or any other institutional activity.”

    When preparing the budget, IRB fees are listed as a line item and F&A rates are applicable to these fees.

    An IRB fee can only be charged to the grant, if the terms and conditions of the grant list IRB fees (e.g., Human Subject Protection Fee) as an allowable expense and it is part of the approved award budget.

    If the award budget does not list IRB fees (e.g., Human Subject Protection Fee) as an allowable expense, then the F&A financial approver (i.e., department chair, Dean or designee) determine if the IRB Fee will be covered by the departmental F & A rate returns. IRB Fees may be covered by the F & A rate returns only if it is not an allowable expense of the grant. This may be determined by reviewing the allowable expenses in the terms and conditions of each award.

    I am a Rutgers PI, planning an NIH proposal, with research to be conducted at Rutgers sites only. Should I add IRB fees to my budget?

    No, you do not need to add IRB fees to your budget. If this is not a multi-site study and you are a Rutgers Faculty member serving as the PI then no IRB fee applies.