Export Control
Are you an Exporter?
Have you ever traveled internationally for business? Have you collaborated with a foreign national in the USA or abroad? Do you work with foreign nationals, in-person or remotely? These are only a few of the many activities which may cause you to export to a foreign country even if it is done unintentionally.
Compliance
Export Control Regulations require all US persons, including all members of Rutgers University, prevent the export (sharing) of certain materials and information with certain foreign persons, unless a license (permission) from the US government is obtained, or an exclusion applies. Rutgers Export Control will assist you in determining what you are allowed to share and with whom.
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Ask Yourself - The Rutgers Export Control department will need the following information to assist you in determining if your activities are covered under Export Control Regulations.
- WHO is involved?
Identify the company, end user, university, visitor, colleague, etc. - WHEN will you conduct your activity?
You must allow time to get approval before your activity commences. You may need to wait several months (as the US government processes your license request), if a license is required. - WHERE are you or the data going?
Which country(s)? All countries being visited, not just the starting destination. - WHAT are you doing?
When sharing the details of your travel plan, include what are you bringing with you, what are you researching, what materials you are using in your project, whether you are shipping an item, etc. - WHY are you doing the activity?
Identify the purpose of your activity? (Conference, research, collaboration, etc.)
- WHO is involved?
Policies & Guidance
U.S. Export Control regulations are complex and often overlap across several US agencies. The following will summarize the most commonly encountered regulations. Remember that some unique situations may have more complex requirements.
Education
Rutgers University Export Control is committed to the education and training of university members subject to export control regulations.
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CITI Web-based Training Course
Export Compliance (EC) Basic | CITI Program
Export Compliance [Stage 1] Course
(Complete Intro modules and any applicable optional modules which relate to your activities)***Select: "Log in Through My Institution" and "Rutgers- The State University of New Jersey (All Campuses)".
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Export Control 101
- Rutgers Export Controls 101 (Video 5:25 mins)
- What is an Export? (1:33 mins by NCURA)
- Export Control Laws (3:10 mins by NCURA)
- 4 Key Concepts of Export Control (3:38 mins by NCURA)
- Export Control at Universities (CNN) (2:34 mins by NCURA)
- Export Control Compliance Videos By Export.gov
International Travel
- Cloud Computing and Export Control (Online Video) (3:59mins)
- Traveling Outside the U.S. (0:54 mins by NCURA)
- Essentials of Export Controls (bisdoc.gov)
- Carnets (Merchandise Passports / ATA and TECRO/AIT Carnets)
- 5 Steps for Keeping Digital Data Safe When Traveling Internationally and Foreign Countries of Concern (FCOC)
Technology
- Export Control Update: Technology Transfer and the Boundaries of Fundamental Research (Use Password: r7ry22)
Regulations
- Wassenaar Arrangement
- OFAC's List of US Government Sanctions by Country
- Export Compliance Regulations Video from Export.gov
Forms and Templates
Available Export Control forms and templates.
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Please Note: No changes are to be made to these documents other than filling in the blanks. If any changes are needed, please send a request to export-support @research.rutgers.edu. Please include in the email the names of both the visitor as well as Rutgers Sponsoring Faculty. Any questions with regard to the Visiting Scholar Agreements should be submitted to export-support@research.rutgers.edu. Any changes without prior authorization will invalidate the agreement.
NetID is required to download files.
Foreign National Scientist Agreement Template (Editing Restricted)
U.S. Citizen or Permanent Resident Scientist Agreement Template (Editing Restricted)
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- Deemed Export Certification for Non-RBHS Rutgers Faculty and Staff (Managed by Rutgers Global Services) (See All H-1B Sponsorship Forms)
- Deemed Export Certification for RBHS Faculty and Staff
Accordion Content
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Information about important Export Control topics for Researchers.
- Data Security & Retention
Safeguarding sensitive data and preventing unauthorized transfers. - Exclusions, Exemptions, and Exceptions
Situations when Export Control regulations may not apply. - Export Control Licenses
What is a license and how to obtain it, if required by Export Control Regulations. - International Travel
Responsibilities When Traveling Internationally. - Visitor Agreements
Export Control is required to approve the visit of anyone not affiliated with Rutgers non-employee which visits Rutgers University. - Deemed Exports
“Releasing” controlled technology to a foreign person. - Export Control Activities
Determine if your activities are governed by U.S. Export Control regulations. - International Collaboration (Inside or Outside the USA)
Collaborating internationally from inside or outside the USA. - Shipping Approvals
Your Shipment May Require Export Control Approval.
- Data Security & Retention
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- US Dept of Commerce: Bureau of Industry and Security (Enforce EAR Regulations)
- US Dept of State: Directorate of Defense Trade Controls (Enforce ITAR Regulations)
- US Customs and Border Protection
- US Nuclear Regulatory Commission
- US Passports and International Travel: Travel Warnings
- US Department of the Treasury: Office of Foreign Assets Control (OFAC)