Export Control
Are you an Exporter?
Have you ever traveled internationally for business? Have you collaborated with a foreign national in the USA or abroad? Do you work with foreign nationals, in-person or remotely? These are only a few of the many activities which may cause you to export to a foreign country even if it is done unintentionally.
Compliance
Who needs to comply?
Export Control Regulations require that all US persons, including all members of Rutgers University, prevent the export (sharing) of certain materials and information with certain foreign persons, unless a license (permission) from the US government is obtained, or an exclusion applies. Rutgers Export Control will assist you in determining what you are allowed to share and with whom.
Ask Yourself - The Rutgers Export Control department will need the following information to assist you in determining if your activities are covered under Export Control Regulations:
- WHO is involved?
Identify the company, end user, university, visitor, colleague, etc. - WHEN will you conduct your activity?
You must allow time to get approval before your activity commences. You may need to wait several months (as the US government processes your license request), if a license is required. - WHERE are you or the data going?
Which country(s)? All countries being visited, not just the starting destination. - WHAT are you doing?
When sharing the details of your travel plan, include what are you bringing with you, what are you researching, what materials you are using in your project, whether you are shipping an item, etc. - WHY are you doing the activity?
Identify the purpose of your activity? (Conference, research, collaboration, etc.)
Resources
Policies & Guidance
U.S. Export Control regulations are complex and often overlap across several US agencies. The following will summarize the most commonly encountered regulations. Remember that some unique situations may have more complex requirements.
- Rutgers University Policies
Education
Rutgers University Export Control is committed to the education and training of university members subject to export control regulations.
Forms/Templates
Available Export Control forms and templates.
- Visiting Scientist Agreements for Unpaid Researchers
- Deemed Export Certification Petitions for Rutgers Faculty and Staff Holding H-1B Visas
- Miscellaneous Forms
Guidance
Export Control Guidance Topics: Information about important Export Control topics for Researchers.
- Data Security & Retention
Safeguarding sensitive data and preventing unauthorized transfers. - Exclusions, Exemptions, and Exceptions
Situations when Export Control regulations may not apply. - Export Control Licenses
What is a license and how to obtain it, if required by Export Control Regulations. - International Travel
Responsibilities When Traveling Internationally. - Visitor Agreements
Export Control is required to approve the visit of anyone not affiliated with Rutgers non-employee which visits Rutgers University. - Deemed Exports
“Releasing” controlled technology to a foreign person. - Export Control Activities
Determine if your activities are governed by U.S. Export Control regulations. - International Collaboration (Inside or Outside the USA)
Collaborating internationally from inside or outside the USA. - Shipping Approvals
Your Shipment May Require Export Control Approval.
Related US Government Agencies
- US Dept of Commerce: Bureau of Industry and Security (Enforce EAR Regulations)
- US Dept of State: Directorate of Defense Trade Controls (Enforce ITAR Regulations)
- US Customs and Border Protection
- US Nuclear Regulatory Commission
- US Passports and International Travel: Travel Warnings
- US Department of the Treasury: Office of Foreign Assets Control (OFAC)