S.P.A.C.E. Training

Sponsored Programs Academy for Continuing Education (S.P.A.C.E.) Training Program

Mission & Goals of S.P.A.C.E. 

The Sponsored Programs Academy for Continuing Education (S.P.A.C.E.) Research Administration Training Program offers comprehensive training to ensure that members of the Rutgers research community have a solid understanding of the university's processes when it comes to administering research. 

Mission & Goals of S.P.A.C.E.

The S.P.A.C.E. Research Administration Training Program aims to promote continuous learning and enhance overall performance and productivity throughout the Rutgers research community. In doing so, the goals are to:

Protect our university by maintaining compliance with federal, state and university guidelines.

Ensure members of the research community are equipped with the knowledge and skills necessary to accomplish their job requirements.

Promote high quality, cost-effective training designed to increase individual and organizational productivity and success. 

Offer multiple training tools that will increase learning and retention.

Create an outlet that will provide members with the most up to date information concerning new requirements, evolving trends and industry happenings.

How to Register

To enroll in the S.P.A.C.E. Training Program, register through the Office for Research Course Registration System. 

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Fundamentals and Advanced Certificates

S.P.A.C.E. Fundamentals Certificate (11 Modules)

The fundamentals modules provide a basic overview of the various components of research administration, specifically the initial stages of the lifecycle of sponsored programs. Information covered includes pre-award, post-award, clinical trials and contracts administration. These instructor-led, 3-hour modules are offered to assist newly-hired employees, existing employees assuming a new role, or those serving in any other entry level research administration capacity with learning the basics about conducting research at Rutgers.

S.P.A.C.E. Advanced Certificate (11 Modules)

The advanced modules offer a deep dive look into the lifecycle of sponsored programs with an added focus on budget preparation. Those registered for this track should already have substantial knowledge and proven skills in the subject areas. These instructor-led, 2- to 3-hour modules are offered to assist managers, administrators and those serving in any other supervisory-level research administration capacity with understanding the various intricacies of conducting research at Rutgers.

PREREQUISITE

  • Instructor(s):

    • Diane Ambrose, Director, Research and Sponsored Programs; 
    • Chrissa Papaioannou, Assistant Director, Research and Sponsored Programs; 
    • Nicole Nicholas, Grants Specialist, Research and Sponsored Programs; 
    • Melissa Matsil, Director, Research Contract Services; 
    • Lamar Oglesby, Director, Research Financial Services

    The Office for Research provides services across Rutgers to support the faculty’s research and strategically leads the university's economic development activities. This module will provide an overview of Rutgers Research and the role each unit plays in providing services to the University community.

    This half-day (4 hour) module is mandatory for all participants enrolled in the certificate course.

    The first segment will provide an overview of the Office for Research and the role of each unit in providing services to the university research administration community.

    In the second segment of this module, Research and Sponsored Programs will provide an overview of proposal basics, budget preparation, compliance, negotiation, and non-financial requirements. Also covered will be information on corporate-sponsored awards support; specifically, corporate research contract review, negotiation, and lifecycle management support provided by Research Contract Services. The Research Financial Services office will also provide an overview of central financial accounting functions and post-award administration support services for the university’s sponsored programs and other restricted funds, including the coordination of effort certification processes.

CORE MODULES

  • Instructor(s):

    • Chrissa Papaioannou, Assistant Director, Research and Sponsored Programs; 
    • Nicole Nicholas, Research Contract/Grant Specialist, Research and Sponsored Programs

    Research and Sponsored Programs provides a range of services to faculty and staff seeking funding from public and private not-for-profit sponsors. This module will offer a baseline of knowledge needed to understand the grant submission process, award set-up process, and the various components of grant administration including proposal basics, compliance, negotiation, and non-financial requirements. 

  • Instructor(s):

    • Daniela Prelipceanu, Accounting Manager, Research Financial Services;
    • Nazam Mohammed, Assistant Director, Compliance, Research Financial Services

    Research Financial Services performs central financial accounting and provides post-award administration support services for the university’s sponsored programs and other restricted funds, including the coordination of effort certification processes. This module will provide an overview of the post-award lifecycle and applying best practices for grants and contracts management in accordance with University policy and the Uniform Guidance. 

  • Instructor(s):

    • Melissa Matsil, JD, Director, Research Contract Services; 
    • Carlotta Rodriguez, Executive Director, Human Subjects Protection Program

    The first half of this module will provide an overview of corporate-sponsored awards support, specifically corporate research contract review, negotiation, and lifecycle management support provided by Research Contract Services. The second half will serve as a platform to discuss clinical contract management, the support functions of Research Contract Services, the importance of clinical contracts in sponsored research, and the clinical trial contracting lifecycle, to include any applicable IRB fees.

  • Instructor(s):

    • Chrissa Papaioannou, Assistant Director, Research and Sponsored Programs; 
    • Nicole Nicholas, Research Contract/Grant Specialist, Research and Sponsored Programs                            

    This module will build upon pre-award content offering an in-depth look into the grant submission and award set-up processes, as well as the various components of grant administration including budget preparation, compliance, negotiation, and non-financial requirements.

  • Instructor(s): 

    • Chrissa Papaioannou, Assistant Director, Research and Sponsored Programs

    Research and Sponsored Programs is responsible for approving the budget(s) for all proposals to non-corporate, external sponsors and is responsible for ensuring that award budgets are appropriate. Budget development should be detailed, realistic, and comprehensive to ensure that all costs of the project have been included. This module will serve as a platform to discuss the importance of a complete and detailed budget and the various components that impact the budget. These components include, but are not limited to fringe benefits, facilities and administrative (F&A) costs, cost-sharing, and budget justifications. Best practices for budgeting and forecasting will also be discussed. 

  • Instructor(s):

    • Nazam Mohammed, Assistant Director, Compliance, Research Financial Services
    • Daniela Prelipceanu, Accounting Manager, Research Financial Services

    This module will build upon post-award content offering an in-depth look into the post-award administration lifecycle and the management of grants and contracts by Research Financial Services in accordance with University policy and the Uniform Guidance through demonstration of successful grant administration on project reconciliations, award specifics, closeouts, effort certification, and cost transfers.

SUPPLEMENT MODULES

  • Instructor(s):

    • Nazam Mohammed, Assistant Director, Compliance, Research Financial Services;
    • Daniela Prelipceanu, Accounting Manager, Research Financial Services;
    • Rita Jain, Account Manager, Research Financial Services

    This module will focus on the Uniform Guidance (UG) administrative requirements and cost principles following the Office of Management and Budget (OMB) guidelines pertaining to federal grants and contracts. As it is the responsibility of the University to prevent waste, fraud, and abuse, an understanding of the consequences surrounding the non-implementation of the UG will also be emphasized.

  • Instructor(s):

    • Shazia Sheikh, Award Setup Specialist, Research and Sponsored Programs;
    • Nadia Akhtar, Training Coordinator, Research and Sponsored Programs 

    This module will provide a high-level overview of the Research Administration Proposal Submission System, otherwise known as RAPSS. RAPSS is the universitywide Proposal Submission and Award intake system for all new submissions to federal, state, and not-for-profit sponsors as well as corporate contracts and other associated items. During this module, we will discuss the overall advantages of utilizing the system, as well as reviewing roles and responsibilities, general workflow processes, systems integration, and award set up management.

  • Instructor(s):

    • Malica Dock, Assistant Director, Human Subjects Protection Program (IRB) Newark; 
    • Swapnali Chaudhari, Assistant Director, Human Subjects Protection Program (New Brunswick/Piscataway);
    • Damir Hamamdzic, Compliance Administrator, Institutional Animal Care and Use Committee

    This module will serve as a platform to discuss the university's research enterprise by ensuring the protection of individuals who participate in research; ensuring compliance with all pertinent federal and state laws and regulations; fostering the ethical conduct of human subjects research; providing education and other services to the university's researchers regarding regulatory requirements and best practices. Strong emphasis on IRB/CMR processes and procedures. 

  • Instructor(s):

    • Karen Gilbert, Compliance Administrator, Research Regulatory Affairs

    This module will serve as a platform to discuss export control regulations and federal government laws that regulate the export of items, commodities, technology, software, or information to foreign countries, persons, companies, and/or entities. This includes foreign persons and entities that may have access to or handle commodities, software, or information at universities in the United States, also known as “deemed exports.” Rutgers’ policy is to maintain strict compliance with all federal export control regulations. Failure to comply with applicable export control regulations may result in denial of export privileges, imprisonment, fines, and/or other penalties by the federal government.

  • Instructor(s):

    • William Troy, Executive Director, Risk Management and Insurance; 
    • Miranda Alfonso-Williams, Director of Privacy, ERM-Risk Management, Ethics & Compliance
    • Malusha Fobler, Compliance Officer, ERM-Risk Management, Ethics & Compliance
    • Jewell Battle, Ethics Training Officer & OPRA Management Administrator, ERM-Risk Management, Ethics & Compliance

    The first half of this module will serve as the platform to discuss the complex array of universitywide risk and insurance-related matters. The second half will discuss University Ethics and Compliance's role in supporting Rutgers by analyzing and mitigating organizational risks; providing support and education to help meet complex compliance requirements; promoting an environment focused on respect and integrity; and enhancing the operational, compliance, financial, strategic, and reputational goals of our Rutgers partners taking into account privacy, ethics and the Open Public Records Act (OPRA).

  • Instructor(s):

    • Andrea Dick, Assistant Director, Software & Copyright Licensing, Innovation Ventures

    This module will serve as a platform to introduce the role of Innovation Ventures and its commitment to transition Rutgers researchers’ technologies and copyrighted materials from research to commercial viability. Innovation Ventures is committed to streamlining the licensing process so that deals can be done in a timely manner. Key parties involved need to have open lines of communication so that mutual goals can be met.

  • Instructor(s): 

    • Sacha Patera, Ph.D., Associate Vice President, Corporate Engagement Center
    • Kara MooreCorporate Intelligence and Assessment, Corporate Engagement Center

    This module will introduce the role and responsibilities of Rutgers’ expanded Corporate Engagement Center (CEC). The CEC is the focal point for all corporate relations activity at and on behalf of Rutgers. A joint venture between the Rutgers University Foundation and the Office for Research, the CEC will build comprehensive partnerships with major corporations. The CEC works with current and prospective corporate partners - as well as internal units across all of Rutgers - to promote opportunities and cultivate partnerships in many areas, including but not limited to strategic philanthropy, public/private partnerships, sponsored research, technology commercialization, talent recruitment and professional/executive education. 

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