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S.P.A.C.E. Training

Sponsored Programs Academy for Continuing Education (S.P.A.C.E.) Training Program

Mission & Goals of S.P.A.C.E. 

The Sponsored Programs Academy for Continuing Education (S.P.A.C.E.) Research Administration Training Program offers comprehensive training and Digital Badges for microcredentials to ensure that members of the Rutgers research community have a solid understanding of the university's processes when it comes to administering research. 

Mission & Goals of S.P.A.C.E.

The S.P.A.C.E. Research Administration Training Program aims to promote continuous learning and enhance overall performance and productivity throughout the Rutgers research community. In doing so, the goals are to:

Protect our university by maintaining compliance with federal, state and university guidelines.

Ensure members of the research community are equipped with the knowledge and skills necessary to accomplish their job requirements.

Promote high quality, cost-effective training designed to increase individual and organizational productivity and success. 

Offer multiple training tools that will increase learning and retention.

Create an outlet that will provide members with the most up to date information concerning new requirements, evolving trends and industry happenings.

Earn a Microcredential

S.P.A.C.E. is now offering a microcredential badge to participants who have successfully completed the rigorous six (6) month Research Administration training course. The first badge will be issued at the end of the Spring 2022 semester. Microcredentials offer a pathway to personalizing and recognizing professional learning. They are shorter programs of study that have a narrow focus and allow participants to obtain specific skills in a desired field. These badges can be shared via your LinkedIn profile, as well as other professional and social media platforms. 

To enroll in the S.P.A.C.E. Training Program, register through the Office for Research Course Registration System. 

Digital badges for the S.P.A.C.E program on a laptop screen

Fundamentals and Advanced Microcredentials

S.P.A.C.E. Fundamentals (11 Modules)

The fundamentals modules provide a basic overview of the various components of research administration, specifically the initial stages of the lifecycle of sponsored programs. Information covered includes pre-award, post-award, and contracts administration. These instructor-led, 3-hour modules are offered to assist newly-hired employees, existing employees assuming a new role, or those serving in any other entry level research administration capacity with learning the basics about conducting research at Rutgers.

S.P.A.C.E. Advanced (11 Modules)

The advanced modules offer a deep dive view into the lifecycle of sponsored programs with an added focus on budget preparation. These instructor-led, 2- to 3-hour modules are offered to assist managers, administrators and those serving in any other supervisory-level research administration capacity with understanding the various intricacies of conducting research at Rutgers. Those registered for this track should have substantial knowledge and proven skills in the subject areas.

PREREQUISITE

  • The Office for Research provides services across Rutgers to support the faculty’s research and strategically leads the university's economic development activities. This module will provide an overview of Rutgers Research and the role each unit plays in providing services to the University community.

    This half-day (4 hour) module is mandatory for all participants enrolled in the course.

    The first hour will offer an overview of the Office for Research and the role of each unit in providing services to the university research administration community. The Research and Sponsored Programs team will then provide a summary of proposal basics, budget preparation, compliance, negotiation, and non-financial requirements. Also covered in this segment will be an overview of corporate sponsored awards support; specifically, corporate research contract review, negotiation and lifecycle management support provided by the Research Contract Services team. The Research Financial Services team will then provide an overview of central financial accounting functions and post-award administration support services for the university’s sponsored programs and other restricted funds, including the coordination of effort certification processes. This segment will also include a brief overview of project reconciliations, award specifics, closeouts, effort certification, and cost transfers.

    Instructors:

    • Diane Ambrose, Executive Director, Research and Sponsored Programs;
    • Chrissa Papaioannou, Associate Director, Research and Sponsored Programs;
    • Nicole Nicholas, Grants & Contract Manager, Research and Sponsored Programs;
    • Melissa Matsil, Executive Director, Research Contract Services;
    • Lamar Oglesby, Executive Director, Research Financial Services

CORE MODULES

  • Instructor(s):

    • Chrissa Papaioannou, Associate Director, Research and Sponsored Programs;
    • Nicole Nicolas, Grants & Contract Manager, Research and Sponsored Programs 

    Research and Sponsored Programs provides a range of services to faculty and staff seeking funding from public and private not-for-profit sponsors. This module will offer a baseline of knowledge needed to understand the grant submission process, award set-up process, and the various components of grant administration including proposal basics, compliance, negotiation, and non-financial requirements. 

  • Instructor(s):

    • Anna Dampf, Assistant Director, Research Financial Services

    This instructor-led 3 hr module is offered to assist newly hired employees, existing employees assuming a new role, or those serving in any other entry-level research administration capacity with applying best practices in the post-award administration of grants and contracts and demonstrating successful grant administration in accordance with RFS requirements.

  • Instructor(s):

    • Melissa Matsil, JD, Executive Director, Research Contract Services

    The first half of this module will provide an overview of corporate-sponsored awards support, specifically corporate research contract review, negotiation, and lifecycle management support provided by Research Contract Services. The second half will serve as a platform to discuss clinical contract management, the support functions of Research Contract Services, the importance of clinical contracts in sponsored research, and the clinical trial contracting lifecycle, to include any applicable IRB fees.

  • Instructor(s):

    • Chrissa Papaioannou, Associate Director, Research and Sponsored Programs;
    • Nicole Nicolas, Grants & Contract Manager, Research and Sponsored Programs 

    Research and Sponsored Programs provides a range of services to faculty and staff seeking funding from public and private not-for-profit sponsors. This module will offer a baseline of knowledge needed to understand the grant submission process, award set-up process, and the various components of grant administration including proposal basics, compliance, negotiation, and non-financial requirements. 

  • Instructor(s): 

    • Chrissa Papaioannou, Associate Director, Research and Sponsored Programs;
    • Nicole Nicholas, Grants & Contract Manager, Research and Sponsored Programs 

    Research and Sponsored Programs is responsible for approving the budget(s) for all proposals to non-corporate, external sponsors and is responsible for ensuring that award budgets are appropriate. Budget development should be detailed, realistic, and comprehensive to ensure that all costs of the project have been included. This module will serve as a platform to discuss the importance of a complete and detailed budget and the various components that impact the budget. These components include, but are not limited to fringe benefits, facilities and administrative (F&A) costs, cost-sharing, and budget justifications. Best practices for budgeting and forecasting will also be discussed. 

  • Instructor(s):

    • Anna Dampf, Assistant Director, Research Financial Services

    This instructor-led 3 hr module is offered to assist managers, administrators, and those serving in any supervisory level research administration position with understanding the importance of effective monitoring and managing of grants and contracts in accordance with University policy and the Uniform Guidance. This module will also provide the necessary tools required to allow for successful grant administration in accordance with RFS requirements.

SUPPLEMENT MODULES

  • Instructor(s):

    • Nazam Mohammed, Assistant Director, Compliance, Research Financial Services;
    • Daniela Prelipceanu, Accounting Manager, Research Financial Services

    This module will focus on the Uniform Guidance (UG) administrative requirements and cost principles following the Office of Management and Budget (OMB) guidelines pertaining to federal grants and contracts. As it is the responsibility of the University to prevent waste, fraud, and abuse, an understanding of the consequences surrounding the non-implementation of the UG will also be emphasized.

  • Instructor(s):

    • Shazia Sheikh, Training Coordinator, Research and Sponsored Programs;
    • Rosie McCamery, Education Training Specialist, Research Sponsored Programs 

    This module will provide a high-level overview of the Research Administration Proposal Submission System, otherwise known as RAPSS. RAPSS is the universitywide Proposal Submission and Award intake system for all new submissions to federal, state, and not-for-profit sponsors as well as corporate contracts and other associated items. During this module, we will discuss the overall advantages of utilizing the system, as well as reviewing roles and responsibilities, general workflow processes, systems integration, and award set up management.

  • Instructor(s):

    • Malica Dock, Assistant Director, Human Subjects Protection Program (IRB) Newark; 
    • Swapnali Chaudhari, Assistant Director, Human Subjects Protection Program (New Brunswick/Piscataway);
    • Kelly Albanese, Compliance Administrator (IACUC)- NB/Piscataway

    This module will serve as a platform to discuss the university's research enterprise by ensuring the protection of individuals who participate in research; ensuring compliance with all pertinent federal and state laws and regulations; fostering the ethical conduct of human subjects research; providing education and other services to the university's researchers regarding regulatory requirements and best practices. Strong emphasis on IRB/CMR processes and procedures. 

  • Instructor(s):

    • Robert Phillips,  Export Control Manager, Research Regulatory Affairs;
    • Karen Gilbert, Compliance Administrator, Research Regulatory Affairs

    This module will serve as a platform to discuss export control regulations and federal government laws that regulate the export of items, commodities, technology, software, or information to foreign countries, persons, companies, and/or entities. This includes foreign persons and entities that may have access to or handle commodities, software, or information at universities in the United States, also known as “deemed exports.” Rutgers’ policy is to maintain strict compliance with all federal export control regulations. Failure to comply with applicable export control regulations may result in denial of export privileges, imprisonment, fines, and/or other penalties by the federal government.

  • Instructor(s):

    • Jenna Green, Compliance Coordinator, UFA, University Ethics & Compliance;
    • Malusha Fobler, Compliance Officer, ERM-Risk Management, Ethics & Compliance;
    • Jewell Battle, Ethics Training Officer & OPRA Management Administrator, ERM-Risk Management, Ethics & Compliance;
    • Jeff Cavaluzzo, Assistant Director- Risk Management & Insurance

    The first half of this module will serve as the platform to discuss the complex array of universitywide risk and insurance-related matters. The second half will discuss University Ethics and Compliance's role in supporting Rutgers by analyzing and mitigating organizational risks; providing support and education to help meet complex compliance requirements; promoting an environment focused on respect and integrity; and enhancing the operational, compliance, financial, strategic, and reputational goals of our Rutgers partners taking into account privacy, ethics and the Open Public Records Act (OPRA).

  • Instructor(s):

    • Andrea Dick, Assistant Director, Software & Copyright Licensing, Innovation Ventures

    This module will serve as a platform to introduce the role of Innovation Ventures and its commitment to transition Rutgers researchers’ technologies and copyrighted materials from research to commercial viability. Innovation Ventures is committed to streamlining the licensing process so that deals can be done in a timely manner. Key parties involved need to have open lines of communication so that mutual goals can be met.

  • Instructor(s): 

    • Hila Berger, Assistant Vice President, Research Regulatory Affairs

    Creating and communicating public trust in research is a vital component to successfully supporting research. The Rutgers research mission depends on each research administrator understanding the 1) research process, 2) the lifecycle of research and 3) what framework academia has in place to protect the integrity of the research. It is ok that many of us might struggle at times to explain the specific scientific methods to our community, family, and friends. However, we should be able to find approaches to explaining the integrity of the process and why the results can be trusted. As highlighted by the last several years, the public is susceptible to conspiracy theories, and we should all have the tools to engage in a productive conversation about the integrity of science. Do you know what factors influence trust in science by the general public? Do you know what factors create public confidence in research? Are you able to elaborate when someone ask you “is this science trustworthy” and can you explain why?

ELECTIVES

  • Instructor(s):

    • Letitia Dean, Assistant Director, Research & Sponsored Programs  
    • Sharon McFarland, Grant & Contract Manager, Research & Sponsored Programs 

    A proposal budget is an estimate of project costs and a roadmap for the project resource needs. An important component of the grant proposal, the budget requires careful consideration to ensure compliance with the applicable rules and policies that govern sponsored project costs. This two-hour course is recommended for new faculty and staff who prepare NIH grant proposal budgets. This course provides participants with an overview of preparing a budget for a National Institutes of Health (NIH) sponsored project proposal based on the requirements of NIH, as well as those identified in the specific NIH announcement.
     

  • Instructor(s):

    • Chrissa Papaioannou, Associate Director, Research & Sponsored Programs  
    • Nicole Nicholas, Grants & Contract Manager, Research & Sponsored Programs

    This two-hour research administration course is recommended for new faculty and staff who prepare NSF grant proposals. Several administrative components included in an application package play a significant role in the success of the proposal. Particular emphasis will be placed on the preparation of the budget to ensure compliance with the applicable rules and policies that govern sponsored project costs.

  • Instructor(s):

    • A. Chea Smith, Associate Controller, University Finance & Administration 
    • Lamar Oglesby,  Executive Director, Research Financial Services  
    • Diane Ambrose, Executive Director, Research & Sponsored Programs 

    This module is designed to provide a fundamental overview of Facilities & Administration (F&A) costs, identifying what F&A is and how it is determined, negotiated, and monitored. The course will also explore how F&A impacts university-sponsored projects, why that impact is so great, and who it affects.

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