Proposal Toolkits

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Research Grants

• Rutgers NIH- “R” toolkit [updated 9/2022]
• R01 Sample Applications and Summary Statements
• R03 Sample Applications and Summary Statements
• R15 Sample Applications and Summary Statements
• R21 Sample Applications and Summary Statements
• R21/R33 Sample Application and Summary Statement

Small Business Grants

• R41, R42, R43, and R44 - Small Business Sample Application

Training and Career Awards

• NIH Research Career Development Awards (K Awards)
  1. K01 Sample Applications and Summary Statements
  2. K08 Sample Applications and Summary Statements
• NIH Individual Fellowships (F Awards)
  1. F31 Fellowship Applications and Summary Statements
  2. F31 Diversity Sample Applications and Summary Statements
     The second sample application on this webpage by Dr. Nico Contreras is a sample F31-Diversity application.

NIH Infrastructure Grants

• S10/High-End Instrumentation
  1. White Paper: How to Win the S10 Grant

Examples of Required Documents

• Sample Personnel Justification [updated 9/2022]
• Sample Budget Justification [updated 9/2022]
• Core Facilities

Biosketch Samples

• Biosketch Instructions and Samples

Data Management & Sharing Plans

• Writing a Data Management & Sharing Plan

NJACTS

Regulatory consultation services are now available through NJACTS at no charge to all Rutgers faculty and staff involved in clinical or translational research.

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• NSF PAPPG (Proposal & Award Policies & Procedures Guide 22-1) – effective October 4, 2021 
• NSF Toolkit
• NSF Supporting Documents (PAPPG 22-1) – effective October 4, 2021
  • Biographical sketch (use NSF-approved format only)
  • NSF Pre-award and Post-award Disclosures Relating to the Biosketch and Current & Pending Support
  • Current & Pending (use NSF-approved format only)
  • Collaborators & Other Affiliations Information (COA) (use NSF template)
  • Facilities
• NSF Narrative Supporting Documents (PAPPG 22-1)
  1. Data Management Plan
     • Data Management Plan Template (customize for your project)
  2. Post-doctoral Researcher Mentoring Plan (if applicable)
     • Mentoring Plan Template (customize for your project)
  3. Management Plan (if required in solicitation)
     • Management Plan Template (customize for your project)
• Sample NSF Proposals
  • Institution: The University of Toledo Research and Sponsored Programs
    NSF: NSF - Ants and Agroecosystem
    Description: NSF Award: ants and the coffee agroecosystem
  • Institution: The University of Toledo Research and Sponsored Programs
    NSF: NSF - Leaf Litter Chemistry
    Description: NSF Award: leaf litter chemistry and the microbial community
  • Institution: The University of Toledo Research and Sponsored Programs
    NSF: NSF - 3D Multi-Scale Simulation of Thin Film Photovoltaics
    Description: NSF Award: photovoltaics (physics) research, 3D Multi-Scale Simmulation of Thin Film Photovoltaics
  • Institution: University of South Florida
    NSF: NSF Geosciences
    Description: NSF Proposal Geosciences (AGS)
  • Institution: University of South Florida
    NSF: NSF Geosciences - Weather, Climate and Society
    Description: NSF Proposal Geosciences (AGS)
  • Institution: Teach the Earth
    NSF: NSF Geosciences EAR
    Description: University of California at Santa Barbara. Awarded within the Hydologic Sciences program, EAR (Earth Sciences)
• NSF CAREER Grant - due annually fourth Monday of July
  1. NSF CAREER Program Page (see for program guidelines, due dates, solicitation, FAQs, webinars, proposal writing workshops, projects funded by NSF, division program officer contact information) [updated 11/2021]
  2. Rutgers 2022 NSF CAREER Info Session (videos)
     • NSF CAREER Info Session #1 – Overview of Program, Intellectual Merit Section, Broader Impacts Section
     • NSF CAREER Info Session #2 – Integrating Education and Research, Social Science Proposals
     • Sample NSF Career Proposals 
       • Institution: Teach the Earth
         NSF Career: NSF CAREER (EAR/ICER), 2009
         Description: Christopher Kim, Chapman University. Awarded within the Integrative Computing Education and Research initiative in EAR (Earth Sciences).
       • Institution: University of South Florida
         NSF Career: NSF CAREER (EAR)
       • Institution: University of Texas at San Antonio
         NSF Career: NSF CAREER Cybersecurity/Specifying, Analyzing & Enforcing Information Sharing Policies
       • Institution: The University of Toledo Research and Sponsored Programs
         NSF Career: NSF ENG Thermal Expansion & Material Properties
         Description: This CAREER proposal is aimed at establishing a basis for the integration of research and education that will lead to the development of materials and composites that can overcome expansion related problems in many applications.
       • Institution: Theory Matters CAREER examples: proposals+comments
         NSF Career: NSF CAREER - Machine Learning
         Description: NSF CAREER, Machine Learning
• NSF MRI Grant
  1. Research Development Newsletter - MRI Application Tips (do not distribute newsletter outside of Rutgers)
• NSF Merit Review
• Broader Impacts Guidance
• Rutgers Broader Impacts Wizard

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• Sample Successful Proposal [updated 1/2020]
• Sample Full Proposals from Candid
• Sample Budgets from Candid
• Sample Letters of Inquiry from Candid
• Sample language about leadership change [updated 1/2021]
• Sample language about COVID research impediments [updated 1/2021]
• Sample language about Anti-discrimination and harassment  policies [updated 1/2021]
• Rutgers Board List
• Rutgers Foundation Mission Statement
• Financial Statements and Auditor's Report
• IRS Determination Letter
• Rutgers Foundation 2021 Operating Income and Expense Budget
• 990 Form
• EVPAA Philanthropy webinars (Henry Luce, Spencer, William T. Grant, Arnold Ventures, Russell Sage) - https://academicaffairs.rutgers.edu/webinars

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Rutgers Research Administration Handbook

About Rutgers University

• About Rutgers University

  1. About Rutgers-New Brunswick

  2. About RBHS

  3. About Rutgers-Newark

  4. About Rutgers-Camden

• Rutgers University Budget

• Number of employees (faculty and staff) - See page 51

• Financial Statements

• Board of Governors 

• Fringe Benefits Rate

• Federal Audit Reports

• Facilities and Administration (F&A) Rates

• Sub-recipient Commitment Form

• OARC Facilities, Equipment, and Other Resources 

• Adequacy of Rutgers Resources

• Fact sheets that include (but not limited to) the following information:

  1. F&A Rates

  2. DUNS Numbers

  3. EIN/TIN

  4. Cage Codes

  5. Pre-award Contact Information

  6. Post-award Contact Information

Tax Exemption Letter and Certificates

• Rutgers IRS Tax Exemption Letter 

• Form W-9 - IRS Taxpayer Identification Number Request 

• New Jersey Sales Tax Exemption Letter 

• New Jersey Business Registration Certificate 

• New Jersey Municipal and Occupancy Exemption

• New Jersey Certificate of Incorporation - Rutgers, The State University 

• Student Worker FICA Tax Exemption

Rutgers Foundation Documents

• Board List

• Rutgers Foundation Mission Statement

• Financial Statements and Auditor's Report

• IRS Determination Letter

• Rutgers Foundation 2021 Operating Income and Expense Budget

• 990 Form

General Grant Writing Resources

• Grant Budget Development that Makes Cents [updated 8/2020]

• Candid Introduction to Proposal Writing

• Candid Introduction to Finding Grants

• CLIMB Resources 

• Cost Analysis in Practice 

• Advice for applying to DoD

• Research.gov Annual, Final and Interim Reports