RAPSS Activity Matrix

It is optional enter a pre-proposal/pre-application into RAPSS.

Please follow the RAPSS Quick Reference Guide- Proposal: Pre-submission/Pre-application guide at the link here.

As of January 1, 2019 all pre-proposals/pre-application should be entered into RAPSS.

Please follow the RAPSS Quick Reference Guide- Proposal: Pre-submission/Pre-application guide at the link here.

Initiate in RAPSS (All applications). Please follow the RAPSS Quick Reference Guide- Proposals: Proposal Team guide at the link here.

Initiate in RAPSS. Please follow the RAPSS Quick Reference Guide- Proposals: Resubmissions guide at the link here.

Initiate in RAPSS. Please follow the Legacy Resubmissions guide at the link here.

Initiate the Advance Account request in RAPSS. The funding proposal MUST be in a state of Award Anticipated. If it is not, please contact your Grant Specialist or Contract Manager. Please follow the RAPSS Quick Reference Guide-Awards: Advance Account Request guide at the link here.

The IPAS portal is no longer available for Advance Account Requests as of 5/31/18.

The funding proposal must be recreated in RAPSS and processed to a state of Award Anticipated. Please contact your Grant Specialist or Contract Manager for assistance. Once that has been done, please follow the RAPSS Quick Reference Guide-Awards: Advance Account Request guide at the link here.

Please contact your Grant Specialist to initiate the award for processing.

Establish the funding proposal in RAPSS so that an award record can be initiated.

Initiate in RAPSS. Please follow the RAPSS Quick Reference Guide- Proposals: Proposal Team guide at the link here.

As of January 1, 2019, it will no longer be required for a Continuation (Non-competing Continuation) to go through an endorsement process utilizing a RAPSS funding proposal. Going forward, these will be processed as a modification to the existing RAPSS award record.

Please open the RAPSS award (AWD) record for which the funding allocation is to be applied and notify your Grant Specialist or Contract Manager via the Email Specialist activity of the need to process an award modification. Please be sure to upload the requisite documentation to satisfy the request. This may include but is not limited to the progress report submitted to the sponsor and the notice of award issue by the sponsor.

Once this has been submitted, your Grant Specialist or Contract Manager will be able to take the appropriate action and initiate the RAPSS award modification.

Note: For those continuation Funding Proposals (FP_Con) that have already been initiated and are still in process, these will need to be completed accordingly,

Establish the funding proposal in RAPSS so that an award record can be initiated.

Please follow the RAPSS Quick Reference Guide- Legacy Continuations (Paper Endorsement) guide at the link here.

Initiate in RAPSS using the RAPSS Quick Reference Guide- Proposals: Renewals at the link here.

Establish the funding proposal in RAPSS so that an award record can be initiated.

Initiate in RAPSS. Please follow the RAPSS Quick Reference Guide- Legacy Renewals (Paper Endorsement) guide at the link here.

Initiate in RAPSS using the RAPSS Quick Reference Guide- Proposals: Revisions at the link here.

Establish the funding proposal in RAPSS so that an award record can be initiated.

Initiate in RAPSS. Please follow the RAPSS Quick Reference Guide- Legacy Revisions (Paper Endorsement) guide at the link here.

Please open the RAPSS award (AWD) record for which the funding allocation is to be applied and notify your Grant Specialist or Contract Manager via the Email Specialist activity of the need to process an award modification. Please be sure to upload the requisite documentation to satisfy the request. This may include but is not limited to the progress report submitted to the sponsor and the notice of award issue by the sponsor.

Once this has been submitted, your Grant Specialist or Contract Manager will be able to take the appropriate action and initiate the RAPSS award modification.

The funding proposal must be recreated in RAPSS and processed to a state of Award Anticipated. Please follow the RAPSS Quick Reference Guide- Proposals: Proposal Team guide at the link here.

Please contact your Grant Specialist or Contract Manager for assistance if necessary.

Please open the RAPSS award (AWD) record for which the funding allocation is to be applied and notify your Grant Specialist or Contract Manager via the Email Specialist activity of the need to process an award modification. Please be sure to upload the requisite documentation to satisfy the request. This may include but is not limited to the progress report submitted to the sponsor and the notice of award issue by the sponsor.

Once this has been submitted, your Grant Specialist or Contract Manager will be able to take the appropriate action and initiate the RAPSS award modification.

Contact your Grant Specialist to determine if this activity should be initiated in RAPSS.

The following also applies to legacy agreements that were previously submitted using the paper endorsement process and are being brought into RAPSS for the first time.

Initiate the agreement in the Agreement Module of RAPSS. RAPSS replaces the use of RedCap to route agreements to for corporate sponsored contracts and for all other sponsored contracts.

Please follow the RAPSS Quick Reference Guide: Agreements (Overview) guide at the link here.

If the agreement is funded, it will also require an associated endorsement/funding proposal. Please follow the Please follow the RAPSS Quick Reference Guide- Proposals: Proposal Team guide at the link here.

RAPSS Endorsement for Contracts/Agreements required for the following:

Clinical Trial Agreements
Cooperative Agreements
Grants-in-Aid/Gift, Lab Services Agreement,
Master Agreement (or SOW under Master Agreement)
Professional Services
Registry Agreement
Research Agreement (or SOW under Research Agreement)
Research Plan
Service Agreement
SBIR/STTR
Student Sponsorships (fellowships and company programs)
Subcontracts (incoming and outgoing)

Please contact Grant Specialist if you have any questions.

RAPSS endorsement is not required for the following:

Center Membership Agreement
Certificate of Confidentiality Agreement
CDA/NDA/PIA
Data Use Agreement
HIPPA-Business Associated Agreement
Letter of Indemnification
Material Transfer Agreement (materials provided to or from RU).